> For the complete documentation index, see [llms.txt](https://uspa-wpr.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://uspa-wpr.gitbook.io/docs/instructions/tournament-setup.md). # 2. Tournament Setup **The following (Step 2. Tournament Setup) is done by USA** ## Tournament Creation (TMS → "+ Create → Tournament") Log in via [manager.tournated.com](https://manager.tournated.com). *** ## Calendar & Lead Time * Confirm your tournament is listed on the **USA Calendar**. * **Lead time:** TDs should log in and learn the TMS **before** the deadline to create the draws for the tournament. **Cancellation policy (summary):** Tournaments may be automatically **cancelled 3 weeks** before the scheduled date if the host club has not submitted their entry fee and created/submitted their tournament. Multiple reminder emails are sent starting 90 days out. Stay responsive and submit required materials on time to avoid removal from the calendar. *** ## 1. General * **Categories:** Select **one by one**. * **Payment method:** **Online** * **Currency:** **USD** * **Payment type:** **Per Pair** * **Entry fee:** Enter the **pair** fee (i.e. player x 2). * **Number of Courts:** Enter the number available for the tournament. ![GeneralImage](/files/lISv18VsZwbXo3WAa75h) *** ## 2. Dates & Location * **Entry Deadline & Withdrawal Deadline:** Put the **same date/time** (mind **time zones**). * **USA 100 & Age Group Local:** **Monday 11:00pm local time** (week of the tournament). * **USA 250+ & Age Group Regionals+:** **Thursday 11:00pm local time** (week **before** the tournament). * **Venue:** Select your club(s). (If the venue is TBD, click "+ Add New Venue", then, in the popup enter Title as, e.g., "TBD", as well as Country and City. This allows you to save. You can return to edit later when the venue is determined.) *** ## 3. Appearance * **Logo:** Use your club logo (recommended). * **Description:** Paste this **mandatory text**: * Players should enter the division they would prefer to play in. * If oversubscribed, USA rankings + WPR ratings determine placement (see [USA Rule Book](https://padelusa.org/competition/rules-and-regulations/)). * USA may move any team entered in a division clearly below its ability. * Individual scheduling requests cannot be accommodated. * Tournament-specific questions: contact the Tournament Director (TD), not USA/WPR. * Withdrawal before the deadline: visit tournament listing --> My Details --> ticket icon --> Withdraw. * Partner changes before the deadline: email the TD. * After the deadline: email the TD for withdrawals/partner changes. * In D1 of USA 2500/2000/1500/1000/500, no partner changes after the draw is published. * No refunds for withdrawals after the deadline. * **Tournament Poster:** Upload a poster that follows USA guidelines : 1200 x 1700 (horizontal x vertical) with 100 pixel border zone at top & bottom, required USA sponsor logos, etc. * **Cover Banner (\~1249 x 255):** USA to upload. *** ## 4. Schedule (Optional) Use for **high‑level events** (e.g., player party, practice court blocks) to appear on the public page. **Do not** enter specific match times here (those are set later). *** ## 5. Tournament Registration All items optional. Important: Mind your selections for the two Fee Coverage choices at the bottom. * **Additional Questions:** Add custom fields (e.g. t‑shirt size, image upload). Can be per category and mandatory/optional. * **Terms & Conditions:** Paste any desired text, e.g. federation/club/venue injury waiver or social media waiver. (The registrant is prompted to accept as part of the entry process before tournament entry fee payment.) * **External Registration Link:** Redirects the "Register" button elsewhere. **DO NOT USE** (players should register in TMS). * **Welcome/Success Messages:** Optional pre and post‑registration messages to players within the checkout process. * **Email Notifications:** Enable/disable notifications for new/approved entries. (Recommended ON for players and OFF for the organizer/TD.) * **Automatic Confirmation:** Enable if you don't want a manual approval step. * **Fee Coverage:** Choose whether the organizer/TD covers platform fees. (Mandated OFF for USPA sanctioned tournaments.) *** ## 6. Extras * **Skip** (not required). *** ## 7. Management * **Organizer:** Select **you/your organization**. (The staff member selected as Organizer during setup for a given tournament will have their contact info listed on that tournament's public page.) * **Referees:** Skip (unless applicable). * **Tournament status:** **Active**. *** ## 8. Fact Sheet (Optional) * You can upload a **Fact Sheet** later via the **Documents** tab. (The button to upload appears in left sidebar after tournament submission.) *** ## 9. Discounts (Optional) * Configure if desired. * **USA policy note:** In sanctioned tournaments, players may only enter multiple divisions if one is **Mixed or Coed** (e.g., **Men's D1 + Mixed D1**). Entries like **Men's D1 + Men's D2** (even with different partners) are **not permitted**. ## 10. Submit & Approval **Submit:** When finished with all settings, click **Submit**. USA will review/approve the tournament for public listing. General Settings are now complete. *** ## 11. Categories (Optional) Configure per category (open the **pencil icon / CHANGE SETTINGS**): * **General:** Category color. * **Participants & Seedings:** Set **maximum teams** if needed. (**Do not** enter # of seeds here; # of seeds is determined later based on entries.) * **Payments:** Add **VAT/tax** if applicable. * **Group Stage Points Allocation:** Default is set per USPA rules for round robin standings. (Leave as is unless instructed.) ![CategoryImage](/files/Aqpskdsm4VoFmIVoGB73) *** ## 12. Courts (Optional) * **Skip** (Courts are configured later, during scheduling). *** ### Approval & Public Listing After submission, the USPA reviews and approves. Once approved, your event is publicly listed and open for entries at [uspa-tournaments.worldpadelrating.com](https://uspa-tournaments.worldpadelrating.com). Complete this **≥ 8 weeks** before the event. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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